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With years of experience as a certified SAP Gold Partner, we offer a broad variety of useful services for SAP applications in the fields of Document Management.

EDST understands the business processes well, keeping in mind the customer’s investment & values driving us to help customer optimize & manage business processes by using SAP DMS.

Right from Purchasing procedures, Order processing, deliveries, invoices, production or maintenance procedures – many business processes are described by business forms and business documents. Specifications or calculations, descriptions of demands or procedures, design drawings – all documents belonging to the business process have to be managed.

If you manage your business processes with SAP®, SAP DMS is the most suitable tool for this. EDST’s rich experience in SAP DMS implementation is the perfect partner to provide solution for managing all business documents i.e. for Purchase, Order processing, Maintenance or Production processes.

EDST helps to integrate all documents into your business processes.

Automate the flow of order information and documents in an electronic form to centralised repository for order processing to bridge the information gap and facilitate central processing.

Direct access to all business documents by linking them to the business processes

Traceability and transparency for all business relevant documents

Extended security by automatic document distribution

EDST has demonstrated expertize & skills to implement SAP DMS with Easy DMS, Document Management Web User Interface along with TREX search engine capabilities. EDST’s rich pool of consultants can handle

  • Configuration of SAP DMS components

  • Installation & Configuration of SAP Easy DMS

  • Installation & Configuration SAP TREX

  • Installation & Configuration SAP Web Based DMS

  • Custom enhancement & developments.

SAP DMS is an integral solution of SAP ERP and is available for all SAP users.

This solution is a comprehensive, integrated solution which provides release and change processes, is fully integrated in PLM and SCM, includes a web UI, a file explorer like UI and comes with cFolders integration.

SAP DMS is a proven solution for ALL industries which includes Discrete and Process industries and Service providers.

The Openness of SAP DMS makes it a unique solution. SAP DMS has got integration with various CAD interfaces and ability to connect to external DMS systems, full integration with Microsoft interfaces and integration with Optical archives, scanning and plotting devices.

Document Management Web User Interface

Documents can be accessed with web UI introduced on SAP PLM 7 (SAP ERP 6.0 Enhancement Package 4) either through a web browser, SAP Netweaver Business Client (NWBC) or through SAP Netweaver Portal.

The new web UI is providing an additional option to use the existing SAP DMS solution. This implies that companies that are already using SAP DMS can easily make use of it.

The new Web based solution comes with hot links to Create, Change and Display a Document.

SAP Easy DMS Solution

One of the User Interfaces for SAP Document Management is SAP Easy Document Management which focuses more on occasional users with only very general Microsoft know-how.

SAP Easy Document Management is fully integrated with the Windows Explorer which gives end users the same look and feel as if they would be working in their file explorer.

Some of the features of SAP Easy Document Management are:

  • Offline Access of documents and structure

  • Export of documents and structure

  • Easy to use authorization concept

  • Direct Link to other SAP ERP business objects

  • Send document via mail or as URL

  • Create documents directly from Microsoft Applications

SAP_DMS

EDS Technologies helps world’s second largest Hi-Chrome casting producer in implementing SAP Document Management Solution to accelerate their Pre-order sales process with reduced TCO

 

Company Profile

The company is a leading Hi-Chrome casting producer in the world. The company specializes in the design, development and manufacturing of high chromium wear corrosion and abrasion resistant castings used in the cement, mining and thermal industries.

Business Challenges

In the process of price approval, the enquiry flows through various phases of pre-sales order processing for the price approval. The company receives 5 to 7 enquires per day, leading to huge file management. As the existing RFQ process is manual and paper based, they lack the traceability of documents across the organization. This lead to the delay in response and increase in customer complaints.

EDST Solution

  • The primary objective was to automate the entire pre-sales order processing which comprised of:

• Enquiry

• Order Estimation

• Order Confirmation

• Order Inspection

• Design Proposal

• General Arrangements

• Order Evaluation

  • Digitalize the entire data and manage it through central repository to improve the response time and traceability.
  • EDS Technologies successfully implemented SAP Document Management System to manage the entire data.
  • Templatization of suitable workflows and configuration to address the business needs and automate the existing order process.
  • The suitable workflow templates were configured with necessary approval mechanism and automated mail triggers to address the business needs and automate the existing order process.

Benefits

  • The response time to process the enquiry was drastically reduced from 15 working days to approximately 5 to 6 working days after digitalization.
  • Ensured no loss of data across the enterprise, hence reducing the number of complaints.
  • Reduced the RFQ response time through automation.
  • Easy calculation and analysis of bid-to-win ratio.
  • Ease the traceability of documents.

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